Publication ethics

To maintain the highest ethical standards the following procedure is in force:

If plagiarism, ghost-writing, guest authorship or other types of misconduct are discovered, the paper is instantly rejected.
The members of the Editorial Board, within their competences, support the authors and reviewers in exposing (potential) conflicts of interest, they are also obliged to take appropriate actions in case the ethical principles are violated.
If bad publishing practices are discovered in the submitted text its author is notified of the situation with a request to provide explanation and withdraw the paper. Each case is treated very seriously and carefully examined. The author is always given the right to submit clarifications or revisions and publish apologies if necessary.
In case of research misconduct the issue is also exposed to the institution(s) the author is affiliated with as well as to publishing houses and appropriate scientific societies.
The publisher may withdraw the published work if it becomes apparent that the work violates accepted principles of published ethics or the presented results of research are unreliable.
The author shall make every effort to ensure that the work submitted for publication does not contain any errors or inaccuracies. If the author notices serious mistakes or inconsistencies in the work submitted, he or she should immediately notify the editorial board and make any necessary corrections. If the work has already been published, the author is required to prepare his/her revision for the upcoming volume.

The guidelines have been prepared following the recommendations of COPE and Elsevier Publishing Company.

Studia Rossica Posnaniensia journal adheres to the ethical principles and procedures recommended by

„Studia Rossica Posnaniensia” does not tolerate plagiarism or any other forms of research misconduct. We take all necessary measures to ensure that all parties engaged in the review process maintain high ethical standards.

We carefully select our reviewers so that they are recognized experts in the field of the research they are going to evaluate, they are obliged to inform about any potential or actual conflict of interest.

Experts are not paid for preparing reviews at any stage of the process. The names of the reviewers are not revealed to the authors, the list of reviewers we cooperate with can be found at https://pressto.amu.edu.pl/index.php/strp/reviewers

There are no submission or any other processing fees attached (APC) to the publication of articles in “Studia Rossica Posnaniensia”.

If any manuscript is found to contain plagiarized material the review process will be halted immediately.

The authors’ responsibilities

The submission of the paper is tied to the obligation of signing the author’s contract (click the link to download the author’s contract), in which the authors make a statement about their own original contribution to the process of creating the paper. In the case of publications written by more than one author, each of the authors is required to determine the degree of their contribution to the paper and give consent to its publication by signing the above-mentioned author’s contract. These actions are aimed at eliminating ghost-writing and guest authorship practices described above, as well as at preventing plagiarism.

If the submitted paper contains illustrations, engravings or photos, the author is responsible for obtaining permission for their reprint or publication from the creators of the above-mentioned materials. This is also applicable to websites from which the materials may originate. In any case, it is obligatory to provide the source of the material.

By signing the contract, the author declares that the submitted manuscript has not been previously published either in Poland or abroad. The author is obliged to prepare the paper in accordance with the formal and substantive requirements contained on the website, to implement the comments of the reviewers into the final version of the paper, as well as to cooperate closely and timely with the Assistant Editor and Secretary. The author also agrees to verify the final paper proof sent by the Publisher after the process of editing and typesetting is finished (the author’s correction).

The Editorial Board’s responsibilities

By accepting the submission of a manuscript, the Editorial Board undertakes measures to make a timely decision on sending the paper to reviewers and notifying the author about the subsequent stages of the publishing process, both in the case of accepting and rejecting the paper.

The Editorial Board adheres to the rules of confidentiality and integrity described on the journal website. The papers are made available in the journal under the Creative Commons license.

Identification and prevention of research misconduct

By submitting the article for publication in „Studia Rossica Posnaniensia” the author(s) declare(s) that the text has not been published before and is not being considered for publication by any other publishers. To ensure the originality and high quality of the published papers, the Editorial Board, in cooperation with reviewers and the Publisher, carries out a thorough and multi-stage evaluation procedure based on double-blind peer review and available anti-plagiarism tools and reports, including similarity check software (iThenticate).

To maintain the highest ethical standards the following procedure is in force:

If plagiarism, ghost-writing, guest authorship or other types of misconduct are discovered, the paper is instantly rejected.
The members of the Editorial Board, within their competences, support the authors and reviewers in exposing (potential) conflicts of interest, they are also obliged to take appropriate actions in case the ethical principles are violated.
If bad publishing practices are discovered in the submitted text its author is notified of the situation with a request to provide explanation and withdraw the paper. Each case is treated very seriously and carefully examined. The author is always given the right to submit clarifications or revisions and publish apologies if necessary.
In case of research misconduct the issue is also exposed to the institution(s) the author is affiliated with as well as to publishing houses and appropriate scientific societies.
The publisher may withdraw the published work if it becomes apparent that the work violates accepted principles of published ethics or the presented results of research are unreliable.
The author shall make every effort to ensure that the work submitted for publication does not contain any errors or inaccuracies. If the author notices serious mistakes or inconsistencies in the work submitted, he or she should immediately notify the editorial board and make any necessary corrections. If the work has already been published, the author is required to prepare his/her revision for the upcoming volume.

The editors of “Studia Rossica Posnaniensia” will immediately retract a publication if:

We have clear evidence that the information presented in the article is unreliable, data were obtained as a result of a major error, fabrication or falsification
The text constitutes a case of plagiarism, the evidence of plagiarism is provided by the reviewer(s), reader(s) or indicated in the anti-plagiarism report
The findings have previously been published elsewhere without proper attribution to previous sources or without obtaining appropriate permission from authors/publishers, etc.
It contains confidential material or data
Copyright has been infringed or some other legal issues arise
The author(s) did not disclose mandatory information concerning conflict of interest, which had an impact on the result of the review process
The notice identifying the reason of a retraction is always linked to the retracted article (title, author)
Retractions are published promptly to minimise harmful effects
“Studia Rossica Posnaniensia” uses neutral language, at all times we avoid emotional discussions or inflammatory language.

In all other cases concerning research misconduct or ethical questions (post-publication critiques, allegations of review manipulation, etc.) we always adhere to COPE Core Practices and Principles of Transparency in Scholarly Publishing described at https://publicationethics.org/resources/guidelines/principles-transparency-and-best-practice-scholarly-publishing

The editors always contact the parties concerned in order to thoroughly investigate the issue, gather additional information and conclusive evidence before the critique/allegations are rejected or confirmed. In case of a dispute we are ready to publish amendments, editorial notes or further comments on the journal website and/or in print.

The guidelines have been prepared following the recommendations of COPE and Elsevier Publishing Company.

The reviewers’ responsibilities

By undertaking the review of the paper, the reviewers agree to respect the deadlines of the review submission, to maintain the confidentiality of the contents of the review, as well as to remain objective and honest during its preparation. The reviewers cooperate with the Editorial Board to eliminate unethical publishing practices. You can find more information on the reviewing process by opening this webpage.

Conflict of interest

All parties involved in the publishing process: authors, reviewers and the Editorial Board, are obliged to inform the Editor-in-Chief of a potential or actual conflict of interest, i.e. financial or personal dependence on other persons or organizations. This relationship applies to situations of exerting an impact on the reliability and objectivity of the assessment of the papers.

The text of Publishing agreement with the author

PUBLISHING AGREEMENT WITH THE AUTHOR (enclosure to the agreement with the Scientific Editor of the Journal ………./R/………….)

concluded on ………………………. in Poznań by and between:

Adam Mickiewicz University, with its registered office in Poznań 61-712, ul. Wieniawskiego 1

represented on the basis of the power of attorney granted by the Rector of Adam Mickiewicz University, dated January 1, 2013, by

the Director of Adam Mickiewicz University Press – mgr Marzenna Ledzion-Markowska,

hereinafter referred to as the “Publisher”,

and

Mr/Ms. ……………………………….., domiciled in:…………………………………………………

hereinafter referred to as the “Author”.

§ 1

The Author represents that s/he is the author of the article(s):

………………………………………………………………………………………………………………

hereinafter referred to as the “Work”, which is a part of the journal (number and year of publication): ………………………………………………………………………………………………………………

§ 2

The Author hereby represents that the Work is of the original character and ensures that it has been created with respect for the copyrights of other persons and personal interests of third parties.
The Author hereby represents that the Work submitted to the Publisher is its final version and is prepared with due diligence within substantive, formal and linguistic requirements and on the level expected when publishing this kind of works.
The Author hereby represents that his/her copyrights to the Work are not limited with any rights of third parties, and that the use of the Work and its disposing by the Publisher under this agreement shall not infringe any third party rights. Should any claims arise related therewith, the Author shall be obliged to satisfy them and reimburse any costs, expenses and damage, which have been borne by the Publisher as a result of lodging such claims, within the period of 14 days from receiving the request from the Publisher or other persons.

§ 3

The Author represents that s/he grants the Publisher the non-exclusive license to use the Work, in whole and in part, as defined in § 1 clause 1, on all known fields of exploitation referred to in article 50 of the act on copyrights and related rights, including the following fields of exploitation:
- digitalization of the Work with any technique in the format selected by the Publisher,
- fixation of the Work in the computers’ memory, including those with server functions,
- multiplying the Work with the use of any technique, including printing, reprographic, magnetic recording and digital technique, in particular as e-book, audiobook, as well as in any multimedia networks, including the Internet and Intranet, in particular on-line, as well as by computer printout, on any data-storage device known on the date of signing hereof,
- dissemination of the Work separately or as part of collective works, by placing its copies on the market, in particular in the form of print, electronic (e-book), audiobook, electronic publications, in collective works of electronic databases, in electronic and digital products, including as part of electronic and digital databases (data sets), including databases accessible via multimedia networks, such as Intranet and the Internet, as separate products or jointly with other products (including publications and in collective works),
- within the scope of trade of the original or copies of the Work, placing its copies on the market – placing on the market, lending for use or lease of the original or copies, including for the chain of libraries and reading rooms, including electronic and digital ones,
- sharing, including transfer via multimedia networks, particularly the Internet and Intranet, within the communication on demand, together with public sharing of the Work in such a way so that everyone could have access to it within convenient place and time,
- use of the whole as well as fragments of the Work for information, promotional and advertisement purposes,
- use of the whole as well as fragments of the Work as part of compilation or connections with other works, including collective publication,
- dissemination of the Work under license (sub-license) of free access (open access or creative commons).
The Author represents that the non-exclusive license described in clause 1 is granted to the Publisher:
- with the right to sub-license,
- without any quantitative and territorial restrictions,
- upon the acceptance of the Work,
- for an indefinite period of time, with the right to terminate it by the Author a year ahead, at the end of the calendar year.
The Publisher represents that s/he accepts the license described in clauses 1-2.
The Author consents to the studies of the Work and its parts made by the Publisher, or commissioned by him/her. The Author consents to the use and disposal of rights to the studies referred to in the preceding sentence by the Publisher.
The Author grants the Publisher consent to exercise dependent copyrights to the studies, referred to in clause 4, and transfers onto the Publisher the right to authorize the exercise of dependent copyrights.

§ 4

The Publisher is authorized to contact the Author via the Scientific Editor who, while performing the agreement binding him/her with the Publisher, shall have the right to substitute for the Publisher in performing this agreement.
The Author undertakes to perform the author’s correction of the Work within the time period set by the Scientific Editor of the Journal or authorizes the Scientific Editor of the Journal to make the correction on his/her behalf.
The Author represents that apart from the correction made in the manner described in this paragraph, during the use of the Work by the Publisher under the license granted, s/he shall not execute author’s supervision in any other form.

§ 5

The parties mutually agree that granting the licenses referred to in § 3, within any and all indicated fields of exploitation, and transferring the rights and granting consents specified in § 3, as well as transferring the ownership of the copy / copies of the Work and data-storage devices on which the Work has been recorded, shall be: free of charge.

§ 6

On the editorial page, a note will be placed on each copy of the Work worded as follows:

2.The Author shall receive one author copy of the Work in the form of a pdf file for printing or a printed journal.

§ 7

The price of copies of the Work, the volume of circulation and reprints, and the method of publishing and dissemination are determined by the Publisher.

§ 8

The Publisher and the Author undertake to ensure proper processing of personal data provided by the other party by applying appropriate organizational and technical measures to protect these data, guaranteeing protection of the rights of data subjects in accordance with the provisions and requirements of the Regulation (EU) 2016 / 679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (the General Data Protection Regulation – GDPR), provisions of the Act of 10.05.2018 on the protection of personal data, as amended (Journal of Laws of 2018, item 1000), or other provisions of the Polish law, and the Author undertakes as a processing entity to comply with the obligations under article 28 and the following of the said regulation.
Under this agreement, the Publisher as the controller of personal data entrusts the Author with processing (in particular collecting, recording, organizing, storing, modifying, using, sending, erasing, destroying) of the following categories of personal data from the Publisher: name and surname, professional title, academic degree or academic title, function or position of persons representing the Publisher, persons countersigning the agreement, persons initialling the agreement and persons indicated for contact in connection with the performance of the subject matter of the agreement, as well as e-mail address or telephone number of persons indicated for contact, name and surname of persons performing work as a part of the performance of the subject matter of the agreement, as well as the e-mail address or telephone number of these persons. The nature of data processing relates to the processing of personal data in a paper form and with the use of IT systems.
The Author processes the entrusted data in the scope and for the purpose of performing this agreement in accordance with the order of the data controller.
The Author who has been entrusted with the processing of personal data, after finding a breach of personal data protection, reports it to the controller without undue delay, no later than within 36 hours, in accordance with the applicable requirements.
The Publisher and Author represent that the personal data of the Author and personal data referred to in clause 2, shall be used exclusively to perform the subject matter of the agreement, as well as to fulfil the legal obligations imposed on the controller, in particular issuing and storage of invoices as well as accounting documents and the fulfilment of tax obligations, and additionally in order to handle, investigate and defend mutual claims which may arise from the agreement.
Personal data will be processed during the term of the agreement and after its completion in the period specified in the generally applicable provisions of the law or in accordance with the criteria set out therein and for the time necessary to secure information in the event of legal need to prove facts or secure or pursue claims. Immediately after the expiration of the period mentioned hereinabove, the Author undertakes to transfer or permanently destroy (in accordance with the controller’s decision) any documents, copies thereof or data-storage devices containing personal data referred to in clause 2.

§ 9

Any changes and supplements to the agreement shall be made in writing, or else shall be null and void.
In any matters not regulated herein, the provisions of the Act of February 4, 1994, on copyrights and related rights and the provisions of the Civil Code shall apply.
Any disputes which may arise from this agreement shall be resolved by courts of subject matter jurisdiction over the registered office of the Publisher, according to the Polish law and procedure.
The agreement has been drawn up in two counterparts, one for the Scientific Editor and one for the Publisher.

………………………………. ……………………………….

the Author the Publisher